Reunion Portal
Make the next decision easier

Free reunion planning timeline

Turn your reunion date into suggested planning milestones. Adjust dates to your family and venue, then print or download without signing up.

A little less planning. A lot more together.

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Download the Reunion Organizer Starter Kit (PDF, 4 pages)

04 · Give the plan a rhythm

Family reunion planning timeline

Choose a reunion date to turn the suggested sequence into dates. Adjust the timing to your family, venue, and booking deadlines.

  1. About 6 months beforeAsk about availability, choose an organizing group, and agree on the purpose and budget.
  2. About 3 months beforeConfirm the date and place. Send invitations with a reply deadline and travel information.
  3. 30 days beforeFollow up on RSVPs. Plan meals, activities, accessibility arrangements, and volunteers.
  4. 7 days beforeConfirm headcounts and assignments. Share the schedule and a day-of contact.
  5. Reunion dayWelcome relatives, share changes clearly, and make time to enjoy being together.
  6. 7 days afterThank helpers, settle shared expenses, and record lessons for the next organizer.

The first two dates use 180 and 90 days before the reunion. A nearby reunion date may put some tasks in the past; start with the decisions still outstanding.

How to use the planning timeline

Choose the date of the gathering, then adjust the suggested milestones to your family’s travel and booking needs. “About six months” means 180 days here; “about three months” means 90 days, not exact calendar-month subtraction.

Worked example: a June 15, 2030 reunion puts the 30-day milestone on May 16, the seven-day milestone on June 8, and the follow-up on June 22. These are dates without a clock time, so changing time zone should not move the task to another day.

What if some milestones are already past? Start with the outstanding decisions and simplify the gathering. For a longer checklist or a compressed local schedule, see the family reunion planning guide.

Want your calendar, conversations, and reunion plans together? Get launch updatesOptional, for adults 18+. Registration is coming soon; updates do not create an account or guarantee an invitation.

Bring the whole plan together.

These tools help with individual decisions. Reunion Portal brings family conversations, attendance plans, meal coordination, and the calendar into one shared place.

Get launch updatesExplore the featuresRead the planning guide

Registration is coming soon. Launch updates are for adults 18+, are optional, and do not create an account or guarantee an invitation.