Prepare invitations, set a reply deadline, and follow up on reunion attendance with an eight-step checklist. Print or download without signing up.
A little less planning. A lot more together.
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These worksheets can still be read and printed. Turn on JavaScript for calculations, dates, and CSV downloads, or fill out a printed copy.
Download the Reunion Organizer Starter Kit (PDF, 4 pages)
Use this before sending an invitation and again before you finalize meals or reservations.
0 of 8 steps complete.
A message to adapt: “We’re planning our family reunion for [date] at [place]. Please reply by [deadline] with who is coming and which days and meals you expect to join. If you’re unsure, say maybe so we can check back. You can reach [organizer] at [reply method].”
The checkmarks describe your invitation and follow-up process; this tool does not collect individual RSVPs or store an attendance list. Ask for yes, no, or maybe, plus the days and meals each person will join.
Worked example: for a June 15, 2030 reunion, set May 15 as the reply deadline, then follow up on unanswered and maybe replies on May 22. Confirm changes before the venue or meal supplier’s actual deadline.
Is a checked step a confirmed headcount? No. Reconcile the replies themselves and offer a phone option. Use the complete RSVP reminder template when asking for an answer.
Want your calendar, conversations, and reunion plans together? Get launch updatesOptional, for adults 18+. Registration is coming soon; updates do not create an account or guarantee an invitation.
These tools help with individual decisions. Reunion Portal brings family conversations, attendance plans, meal coordination, and the calendar into one shared place.
Registration is coming soon. Launch updates are for adults 18+, are optional, and do not create an account or guarantee an invitation.
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