Make the next decision easier

A little less planning. A lot more together.

Work out the reunion budget, count meals, follow up on RSVPs, and give everyone a clear timeline. Start with whichever decision is next.

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01 · Set a workable budget

Reunion budget calculator

Enter total group costs in US dollars. Use your own quotes and estimates; these fields are not price recommendations. Leave a category at zero when it does not apply.

Venue ($) Food and drinks ($) Activities ($) Supplies ($) Other shared costs ($) Extra reserve (%) People sharing the cost

Total: $0.00Estimated share per person: $0.00

An equal share is a planning estimate, not a payment request. Decide separately how children, households, and individual expenses will be handled.

02 · Count before you cook

Meal headcount worksheet

Enter the people expected at each meal, then any extra meals you want to allow for. Counts are meals to plan for, not ingredient amounts or portion sizes.

People expected for each meal
Meal	Adults	Children	Extra meals	Total
Breakfast				0
Lunch				0
Dinner				0

0 meals across breakfast, lunch, and dinner. A person attending three meals is counted three times.

Use a separate copy for each day. Confirm attendance times and dietary needs directly with attendees; this worksheet does not collect names or health details.

03 · Get a dependable answer

Attendance and RSVP checklist

Use this before sending an invitation and again before you finalize meals or reservations.

State the date, place, and who is invited. Give one clear reply method and an RSVP deadline. Ask for attending, not attending, or maybe for each invited person. Ask which days and meals each person expects to attend. Provide a private way to discuss accessibility or dietary needs. Offer a phone reply for relatives who do not use online forms. Follow up with people who answered maybe or have not responded. Share the current plan and explain how to report a change.

0 of 8 steps complete.

A message to adapt: “We’re planning our family reunion for [date] at [place]. Please reply by [deadline] with who is coming and which days and meals you expect to join. If you’re unsure, say maybe so we can check back. You can reach [organizer] at [reply method].”

04 · Give the plan a rhythm

Family reunion planning timeline

Choose a reunion date to turn the suggested sequence into dates. Adjust the timing to your family, venue, and booking deadlines.

Reunion date (optional)

About 6 months beforeAsk about availability, choose an organizing group, and agree on the purpose and budget.
About 3 months beforeConfirm the date and place. Send invitations with a reply deadline and travel information.
30 days beforeFollow up on RSVPs. Plan meals, activities, accessibility arrangements, and volunteers.
7 days beforeConfirm headcounts and assignments. Share the schedule and a day-of contact.
Reunion dayWelcome relatives, share changes clearly, and make time to enjoy being together.
7 days afterThank helpers, settle shared expenses, and record lessons for the next organizer.

The first two dates use 180 and 90 days before the reunion. A nearby reunion date may put some tasks in the past; start with the decisions still outstanding.

Bring the whole plan together.

These tools help with individual decisions. Reunion Portal brings family conversations, attendance plans, meal coordination, and the calendar into one shared place.

Get launch updates Explore the features Read the planning guide

Registration is coming soon. Launch updates are for adults 18+, are optional, and do not create an account or guarantee an invitation.